Good, better...BEST! Catering Contract
Customers Name
_________________________________________________________________________________
Organization _________________________________________________________________________________
Telephone Number ( ) __________-______________________________________
Email Address_______________________________@___________________________________
Type of Event WEDDING RECEPTION SPECIAL OCCASION ACADEMIC/UNIVERSITY CORPORATE EVENT PRIVATE PARTY
Appetizer Time ___________ Dinner Time ___________ Dessert Service ___________
Location of Function
_________________________________________________________________________________
Facility Contact Name & Phone
_________________________________________________________________________________
Date and Time of Function
_________________________________________________________________________________
Estimated Number of Guests
______________________________________________
General Information and Policies
Our professional resources in culinary and service skills afford you complete assurance that all of our commitments will be
carried out to your absolute satisfaction. In order to ensure you and your guests of a well-organized function, we must ask that we both adhere to the following catering policies:
Payment and Retainer Fees
Billing arrangements for all events must be made in accordance with catering policies. There is a 20% retainer fee on all
events, unless prior arrangements have been agreed to in writing by owner Karin Blevins. Payment in full is due, not later than (30) thirty days
prior to event.
Personal Check: We will gladly accept your personal or business check, however it must be received and
cleared by (30) thirty days prior to your event to avoid late charges. Please DO NOT make checks out to Good, better...BEST! Catering ALL CHECKS MUST BE MADE OUT TO KARIN BLEVINS. We charge $100 for returned checks.
Electronic Payment: You may draft electronic transfers to our checking account, however you will need to request our routing and account numbers for processing.
Bank of America Depositor Account: You may make your deposit free of charge by stopping into any Bank of America during regular business hours and depositing your funds with a teller. They will ask you for my name (Karin Blevins), type of account (Checking), Address (801 Conway Drive, San Marcos TX 78666 and Birthdate (8/28/1967). You will then need to send me an email with the receipt number and amount of deposit so that I can credit your account for your deposit. I will confirm receipt with you, via email, the same day t is deposited.
Western Union: You may make your payment using a credit/debit card from the convenience of your home computer or smart phone, or you may visit any authorized Western Union location. Visit www.westernunion.com, there is a brief registration process, Click the SEND MONEY TO A PERSON button and follow simple instructions. There is a nominal fee for this option.
X
If
payment is not received by this date, contractual obligations are
nullified and no refunds are due. If extension is
granted, a $50 per day late fee will be assessed. No
exceptions.
Guarantees The owner
must be notified of the exact number for which you wish
to guarantee services for, not later than THIRTY (30) days before your
event. In the event a guarantee service number is not received, the original
estimated attendance count will be prepared and charged. An excess charge
of $60 per person will be charged from security deposit for each plate served
about the amount ordered.
Tables and Chairs must be
preset before setup staff arrives.
We do not arrange or set up furnishings at any venue, we are not insured
to do so. In the event that furnishings are not set up in advance of scheduled
setup times, catering staff will not be required to set tables.
All materials will be made available to client for set up by client or
client(s) representatives. Please help us, help you.
Taxes
Taxes for all clients are included in per person charge
of $30.00.
Cancellations If client
cancels a contracted food and beverage event, and/or facility, the Caterer
will retain all of the retainer fee as liquidated damages. If the date can
be rescheduled by another client, refund may be
permitted.
Portion Sizes Our menu items
are sold on a per guest basis, with portion sizes having been determined by our
experienced catering staff. If you would like information regarding
the exact quantities, please do not hesitate to ask for this in advance of your
event.
Leftover Food Leftover foods will be
released to designated persons, ONLY if a signed liability
release form is on file 30 days prior to event with instructions for
release There are NO exceptions to this rule. I
apologize in advance for any inconvenience this policy affords, but our
insurance
company
demands that we adhere to this policy strictly. Alternately, you may allow
the kitchen to remain open to your guests for return helpings, until foods
are depleted. In the event that neither instruction is given,
all leftover foods will be donated to The City (a public food
bank community service of Promise Land San Marcos
Church.)
Service and Gratuity Service charges
are included in your base price of $30.00 per person, and this
includes uniformed servers for the duration of your meal service. Gratuity
is not included in your pricing, we require a minimum of 15% for
excellent service and we thank you for
your generosity.
Wedding
Coordination We require that our clients hire (at the
minimum) a professional Day of Coordinator. There
must be a timeline, dining floor layout and clear designation, in writing; of
parties responsible tasks for event. He/she must be familiar with all parties
involved in the planning and support of the celebration. Caterer
is not responsible for services, favors, activities or projects outside the
perimeters of this written agreement.
CATERING
CONTRACT
Kindly review this portion of the
contract, carefully, and ask any questions you may
have PRIOR to signing it, as the following policies are strictly
adhered to and NO exceptions are valid under any
circumstances.
__ ___ I agree to pay for not less than the number of guests
guaranteed. Arrangements for additional guests and menu changes must be
made at least THIRTY (30) days prior to the function and such final
guarantee shall be binding on client as if originally agreed upon.
___ ___ Delinquent Accounts: we reserve the right to assess finance
charges on any unpaid amount when due at an interest rate of the maximum
permitted by law.
___ ___ In the event that the Caterer must seek legal remedies to
complete execution of this contract, the client agrees to pay all reasonable
attorney fees.
___ ___ Caterer reserves the right to substitute items that become
available in the open market or that exceed reasonable market costs.
Caterer will notify client for approval if time allows.
___ ___ Caterer and/or its agents will be liable for any damage to property
entrusted to its employees, for the loss of any property by theft or
otherwise. Client assumes responsibility for all damages to any property
rented to client that may be caused by clients, members or
guests.
___ ___ Caterer shall have no responsibility or liability for failure to supply
any services when prevented from doing so by strikes, acts of
nature, documented vehicular or personal accident, or any cause beyond
Caterer’s control or by orders of any governmental
authority.
___
___ 30 Day Final Worksheet must be submitted to caterer not later than 30 days
prior to event. Instructions on this sheet will supersede all prior
arrangements, whether written or verbal. NO changes will be honored after the 30
day prior date.
___ ___ Caterer will not charge for Children under the age of 10 (not to exceed
10% of total guest count). Charge for children about 10% of adult
guest count is one half of full price or $15.00. Children are defined as
individuals under the age of 10.
___ ___ Final count guarantee and payment in full is due to
Karin Blevins thirty (30) days prior to event. If final payment is
not received by Karin on or before this date,
no services will be provided and no refunds are due. In the event that an
extension is granted, there will be a non-negotiable $50 per day fee to
compensate for the additional charges incurred.
___ ___ Included in Catering contract are uniformed servers, a minimum of 1 per
50 guests, as agreed upon between caterer and client. Table décor and Linens
provisions may be adjusted to accommodate safety or weather conditions or
market availability. Notification will be offered to client, if time
permits. Full Dinner (Soup or Salad, Entrée, Sides, Breads and Beverages),
Sales Tax, Delivery, Set up and Removal are included in per person cost.
___ ___ Client will provide Caterer with appropriate Kitchen facilities to
provide for proper food service preparation, maintenance and environmental
control as required by Texas State Health Department. This includes
running water, electricity, refrigeration and warming facilities in all
instances.
___ ___ We require one hour per every 50 guests for set-up and decorating
must be complete a minimum of four hours prior to food service
times.
___ ___ Good, better...BEST! Catering reserves the right to make any
reasonable adjustments to this agreement which allow for fluctuations in market
availability, time constraints, or a necessity to comply with fire and safety
hazards. Every possible attempt will be made to communicate any
adjustments to client, however caterer shall be authorized to make any
reasonable, immediate adjustments to agreement, as to best accommodate
unexpected situations that could arise.
The undersigned acknowledges
that (s)he has read and accepted all the terms of CATERING AGREEMENT and
has executed the Agreement on the:
(Date) ________________________________ by returning it within ten (10) working
days.
Event date will NOT be Reserved
until payment of deposit has been received in full.
Payment of remaining balance is due THIRTY (30) days prior to
event.
X_______________________________________________
Caterer
X ______________________________________________
Client
_________________________________________________________________________________
Organization _________________________________________________________________________________
Telephone Number ( ) __________-______________________________________
Email Address_______________________________@___________________________________
Type of Event WEDDING RECEPTION SPECIAL OCCASION ACADEMIC/UNIVERSITY CORPORATE EVENT PRIVATE PARTY
Appetizer Time ___________ Dinner Time ___________ Dessert Service ___________
Location of Function
_________________________________________________________________________________
Facility Contact Name & Phone
_________________________________________________________________________________
Date and Time of Function
_________________________________________________________________________________
Estimated Number of Guests
______________________________________________
General Information and Policies
Our professional resources in culinary and service skills afford you complete assurance that all of our commitments will be
carried out to your absolute satisfaction. In order to ensure you and your guests of a well-organized function, we must ask that we both adhere to the following catering policies:
Payment and Retainer Fees
Billing arrangements for all events must be made in accordance with catering policies. There is a 20% retainer fee on all
events, unless prior arrangements have been agreed to in writing by owner Karin Blevins. Payment in full is due, not later than (30) thirty days
prior to event.
Personal Check: We will gladly accept your personal or business check, however it must be received and
cleared by (30) thirty days prior to your event to avoid late charges. Please DO NOT make checks out to Good, better...BEST! Catering ALL CHECKS MUST BE MADE OUT TO KARIN BLEVINS. We charge $100 for returned checks.
Electronic Payment: You may draft electronic transfers to our checking account, however you will need to request our routing and account numbers for processing.
Bank of America Depositor Account: You may make your deposit free of charge by stopping into any Bank of America during regular business hours and depositing your funds with a teller. They will ask you for my name (Karin Blevins), type of account (Checking), Address (801 Conway Drive, San Marcos TX 78666 and Birthdate (8/28/1967). You will then need to send me an email with the receipt number and amount of deposit so that I can credit your account for your deposit. I will confirm receipt with you, via email, the same day t is deposited.
Western Union: You may make your payment using a credit/debit card from the convenience of your home computer or smart phone, or you may visit any authorized Western Union location. Visit www.westernunion.com, there is a brief registration process, Click the SEND MONEY TO A PERSON button and follow simple instructions. There is a nominal fee for this option.
X
If
payment is not received by this date, contractual obligations are
nullified and no refunds are due. If extension is
granted, a $50 per day late fee will be assessed. No
exceptions.
Guarantees The owner
must be notified of the exact number for which you wish
to guarantee services for, not later than THIRTY (30) days before your
event. In the event a guarantee service number is not received, the original
estimated attendance count will be prepared and charged. An excess charge
of $60 per person will be charged from security deposit for each plate served
about the amount ordered.
Tables and Chairs must be
preset before setup staff arrives.
We do not arrange or set up furnishings at any venue, we are not insured
to do so. In the event that furnishings are not set up in advance of scheduled
setup times, catering staff will not be required to set tables.
All materials will be made available to client for set up by client or
client(s) representatives. Please help us, help you.
Taxes
Taxes for all clients are included in per person charge
of $30.00.
Cancellations If client
cancels a contracted food and beverage event, and/or facility, the Caterer
will retain all of the retainer fee as liquidated damages. If the date can
be rescheduled by another client, refund may be
permitted.
Portion Sizes Our menu items
are sold on a per guest basis, with portion sizes having been determined by our
experienced catering staff. If you would like information regarding
the exact quantities, please do not hesitate to ask for this in advance of your
event.
Leftover Food Leftover foods will be
released to designated persons, ONLY if a signed liability
release form is on file 30 days prior to event with instructions for
release There are NO exceptions to this rule. I
apologize in advance for any inconvenience this policy affords, but our
insurance
company
demands that we adhere to this policy strictly. Alternately, you may allow
the kitchen to remain open to your guests for return helpings, until foods
are depleted. In the event that neither instruction is given,
all leftover foods will be donated to The City (a public food
bank community service of Promise Land San Marcos
Church.)
Service and Gratuity Service charges
are included in your base price of $30.00 per person, and this
includes uniformed servers for the duration of your meal service. Gratuity
is not included in your pricing, we require a minimum of 15% for
excellent service and we thank you for
your generosity.
Wedding
Coordination We require that our clients hire (at the
minimum) a professional Day of Coordinator. There
must be a timeline, dining floor layout and clear designation, in writing; of
parties responsible tasks for event. He/she must be familiar with all parties
involved in the planning and support of the celebration. Caterer
is not responsible for services, favors, activities or projects outside the
perimeters of this written agreement.
CATERING
CONTRACT
Kindly review this portion of the
contract, carefully, and ask any questions you may
have PRIOR to signing it, as the following policies are strictly
adhered to and NO exceptions are valid under any
circumstances.
__ ___ I agree to pay for not less than the number of guests
guaranteed. Arrangements for additional guests and menu changes must be
made at least THIRTY (30) days prior to the function and such final
guarantee shall be binding on client as if originally agreed upon.
___ ___ Delinquent Accounts: we reserve the right to assess finance
charges on any unpaid amount when due at an interest rate of the maximum
permitted by law.
___ ___ In the event that the Caterer must seek legal remedies to
complete execution of this contract, the client agrees to pay all reasonable
attorney fees.
___ ___ Caterer reserves the right to substitute items that become
available in the open market or that exceed reasonable market costs.
Caterer will notify client for approval if time allows.
___ ___ Caterer and/or its agents will be liable for any damage to property
entrusted to its employees, for the loss of any property by theft or
otherwise. Client assumes responsibility for all damages to any property
rented to client that may be caused by clients, members or
guests.
___ ___ Caterer shall have no responsibility or liability for failure to supply
any services when prevented from doing so by strikes, acts of
nature, documented vehicular or personal accident, or any cause beyond
Caterer’s control or by orders of any governmental
authority.
___
___ 30 Day Final Worksheet must be submitted to caterer not later than 30 days
prior to event. Instructions on this sheet will supersede all prior
arrangements, whether written or verbal. NO changes will be honored after the 30
day prior date.
___ ___ Caterer will not charge for Children under the age of 10 (not to exceed
10% of total guest count). Charge for children about 10% of adult
guest count is one half of full price or $15.00. Children are defined as
individuals under the age of 10.
___ ___ Final count guarantee and payment in full is due to
Karin Blevins thirty (30) days prior to event. If final payment is
not received by Karin on or before this date,
no services will be provided and no refunds are due. In the event that an
extension is granted, there will be a non-negotiable $50 per day fee to
compensate for the additional charges incurred.
___ ___ Included in Catering contract are uniformed servers, a minimum of 1 per
50 guests, as agreed upon between caterer and client. Table décor and Linens
provisions may be adjusted to accommodate safety or weather conditions or
market availability. Notification will be offered to client, if time
permits. Full Dinner (Soup or Salad, Entrée, Sides, Breads and Beverages),
Sales Tax, Delivery, Set up and Removal are included in per person cost.
___ ___ Client will provide Caterer with appropriate Kitchen facilities to
provide for proper food service preparation, maintenance and environmental
control as required by Texas State Health Department. This includes
running water, electricity, refrigeration and warming facilities in all
instances.
___ ___ We require one hour per every 50 guests for set-up and decorating
must be complete a minimum of four hours prior to food service
times.
___ ___ Good, better...BEST! Catering reserves the right to make any
reasonable adjustments to this agreement which allow for fluctuations in market
availability, time constraints, or a necessity to comply with fire and safety
hazards. Every possible attempt will be made to communicate any
adjustments to client, however caterer shall be authorized to make any
reasonable, immediate adjustments to agreement, as to best accommodate
unexpected situations that could arise.
The undersigned acknowledges
that (s)he has read and accepted all the terms of CATERING AGREEMENT and
has executed the Agreement on the:
(Date) ________________________________ by returning it within ten (10) working
days.
Event date will NOT be Reserved
until payment of deposit has been received in full.
Payment of remaining balance is due THIRTY (30) days prior to
event.
X_______________________________________________
Caterer
X ______________________________________________
Client